The Office of the Comptroller provides resources to assist and educate departments with processing encumbrances and filing contracts, grants, subsidies, and interdepartmental service agreements (ISAs).
Standard Contract Form
This form is jointly issued and published by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division as the default contract for all Commonwealth of Massachusetts departments when another form is not prescribed by regulation or policy.
Standard Contract Form
This form should be used for all new contracts executed on or after October 25, 2019.
Electronic Submission of Contracts, Amendments, and Interdepartmental Service Agreements (ISA)
Commonwealth of Massachusetts departments are now able to submit condensed packages for New Contracts, Amendments, and Interdepartmental Service Agreements (ISA) electronically through email to the CTR Contracts Team. This process does not negate applicable state finance law or applicable regulations and policies but offers a streamlined method to facilitate the review and retention of submissions and eliminates mailing or hand deliveries of paper documents.
Acceptable attachment formats are PDF, Word, and Excel. Other formats and images or cloud files like Google Docs should first be converted to a PDF before submitting to CTR.
Instructions for Electronic Submission
Categories D, E, G, and H
These require a condensed contract package sent to [email protected]. Each contract submission should include a complete Encumbrance/Contract Transmittal Form with only one contract package per mail. Acceptable attachment formats are PDF, Word, and Excel. Other formats and images or cloud files like Google Docs should first be converted to a PDF before submitting to CTR.
5. Do not send ISA instructions (pages 6, 7, and 8) or MMARS screen prints
6. Only send Attachment C if funding is from a federal grant
7. Buyer / Seller departments are required to have wet signatures and other relevant attachments on file to support the ISA
Master Agreements (MA)
Statewide contracts are procured on behalf of all departments by the Operational Services Division (OSD) or by a department OSD designates to conduct the procurement on behalf of all departments. OSD is responsible for entering all statewide contracts in MMARS. A department is able to purchase an item or service from a vendor identified under a statewide contract without having to conduct a separate competitive procurement. Departments are also able to conduct procurements to create their own Master Agreements for products and services unique to their mission.
A list of all statewide contracts and guidance is available on the OSD website.
View the Job Aid for creating a contract referencing a Master Agreement (MA).
Please direct questions regarding MMARS issues and encumbrance guidance to the CTR Solution Desk.
Job Aid: Goods and Services, Grants, Subsidies, and Interdepartmental Business
This job aid provides quick reference details on Contracts - Goods and Services, Grants, Subsidies, and Interdepartmental Business.
This Handbook includes the object code descriptions, instructions, and regulations regarding the encumbering and expenditure of all funds. The object code descriptions are brief explanations of the goods and/or services for which funds are encumbered and expended.